Company Picnic rentals in Milwaukee, Madison, Green Bay, and Chicago.
Summer is around the corner, and it's time to start planning your company picnic! Whether you're a seasoned event planner or it's your first time organizing a corporate gathering, renting the right equipment can make or break your party. From tents to tables, grills to games, careful planning and consideration ensure a successful and memorable event for everyone involved. In this guide, we'll walk you through the essential steps to ensure your company picnic rentals are on point for a fantastic summer celebration.
Assess Your Needs: Before diving into rental options, take stock of your requirements. Consider factors like the number of attendees, the venue size, desired activities, and any specific amenities you'll need. This assessment will serve as a foundation for making informed decisions later on.
Create a Budget: Establish a clear budget for your party rentals. Knowing your financial constraints will help you prioritize essentials and allocate funds wisely. Factor in not only the rental costs but also any additional expenses such as delivery fees, setup, and insurance.
Choose the Right Venue: Selecting the perfect venue sets the stage for your company picnic. Whether it's a local park, a rented outdoor space, or even your company premises, ensure it can accommodate your anticipated guest count comfortably. Consider amenities like access to restrooms, parking facilities, and proximity to public transportation.
Tent and Seating Rentals: Protect your guests from the elements with suitable tent rentals. Depending on the size of your event, you may opt for a combination of smaller canopies or a large marquee. Additionally, arrange for ample seating with picnic tables, chairs, and perhaps some cozy lounge areas for relaxation.
Food and Beverage Equipment: Food is often the highlight of any picnic. Coordinate with caterers or plan for a DIY barbecue. Ensure you have the necessary equipment such as grills, chafing dishes, serving utensils, and coolers for beverages. Don't forget about options for recycling and trash disposal to keep the venue clean.
Entertainment and Activities: Keep your guests engaged with a variety of entertainment options and activities. From classic lawn games like cornhole and horseshoes to more structured team-building exercises, tailor the offerings to suit your company culture and the preferences of your attendees.
Audio-Visual Equipment: If you plan on speeches, presentations, or background music, consider renting audio-visual equipment. This may include microphones, speakers, projectors, and screens. Test the equipment beforehand to avoid any technical glitches during the event.
Safety and Accessibility: Prioritize the safety and accessibility of your event. Ensure that all rented equipment meets safety standards and regulations. Consider factors like accessibility for guests with disabilities and emergency preparedness.
Reserve Early and Confirm Details: Once you've finalized your rental list, don't wait to make reservations. Popular rental items can book up quickly, especially during the busy summer season. Confirm all details with the rental company, including delivery times, setup requirements, and any additional services they offer.
Plan for Cleanup: As the festivities wind down, make cleanup a breeze by having a plan in place. Coordinate with your rental company for pickup times and ensure that all rented items are returned in the condition specified in your contract.
Corporate event rentals in Wisconsin, Illinois, and Michigan.
Planning your company picnic party rentals for this summer doesn't have to be daunting. By carefully assessing your needs, creating a budget, and choosing the right equipment and activities, you can host a memorable and enjoyable event for your team. With attention to detail and early preparation, you'll be well on your way to a successful company picnic that fosters camaraderie and fun in the sun.
Willie Fun Events is a full service company picnic event planner and rental company specializing in not only the basics of an event, but making sure your event is FUN and memorable.
